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Position TitleSenior Grants Manager
The Center for Biostatistics in AIDS Research (CBAR) is located within the Department of Biostatistics at the Harvard T.H. Chan School of Public Health. CBAR’s mission is to foster statistical science in clinical trials and other research studies in infectious diseases particularly HIV. CBAR pursues this mission by promoting innovative strategies for the design, data monitoring, analyses, and reporting of research studies, and by providing education and training relevant to statistical aspects of infectious disease research.
The Center for Biostatistics in AIDS Research (CBAR) is a large, high-profile research center located within the Harvard T.H. Chan School of Public Health. It is comprised of over 100 statisticians, programmers, research scientists and other staff. With annual budgets totaling $32,000,000, the CBAR provides statistical analysis for the world’s largest network of AIDS clinical researchers.
The Senior Grants Manager (SGM), under the direction of the Associate Director of Finance and Grants Administration, will be a part of the CBAR Finance Team and is responsible for pre-award grants management preparation as well as providing post-award management for a portfolio of NIH grants, Center funds, discretionary funds and subcontract funds totaling over $5M.
The SGM will work closely with researchers and other members of the Finance Team to design and prepare budgets, as well as assemble highly-confidential, final grant proposals.The SGM will analyze past data in preparing projections, completing required forms for new grant proposals, and completing competitive renewals and continuations for a number of different sponsors (NIH, subcontractors, and corporations). The SGM will also be responsible for monitoring all deadlines and contacting the School’s Office of Sponsored Programs Administration to resolve any problems or issues that arise.
In addition, the SGM will be responsible for analyzing financial reports for trends and presenting data analysis and financial reports to the Department's Principal Investigators (PIs) and Associate Director of Finance and Grants Administrations -- for use in long-term planning and decision-making. Additionally, the SGM will respond to a variety of financial inquiries as they arise and will work closely with researchers to ensure proper effort allocation.
Additional duties and responsibilities include, but are not limited to, the following:
Working with the Associate Director of Finance and Grants Administration in monitoring and reconciling post-award expenditures/invoices
Following up with any problems discovered and resolving with journals or other appropriate actions
Monitoring post-award budgetary expenses for his/her portfolio to ensure compliance in accordance with granting agencies and University guidelines
Ensuring expenditures are allowable and allocated to correct funds
Advising Principal Investigators on Harvard University and CBAR policies and procedures, as well as providing expertise and guidance regarding NIH and other sponsors' rules and regulations
Attending necessary meetings, trainings and workshops to stay current on job-related regulations and policies
Coordinating with the Associate Director of Finance and Grants Administration on other projects as needed (for example, with NIH cooperative agreements administered at the Center)
Other duties as assigned
5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered
Bachelor's Degree preferred
Experience working in a University setting, in a grants management position strongly preferred
Knowledge of Harvard University grants administration systems, as well as NIH policies strongly preferred
Knowledge of A-21 and Uniform Guidance regulations strongly preferred
Strong skills and experience in Microsoft Excel strongly preferred
Experience using spreadsheets and database software strongly preferred
Strong and meticulous attention to detail; strong analytical skills and exceptional problem solving skills; strong written and oral communication skills; experience using a high degree of judgment and making sound independent decisions; experience handling confidential materials and information with discretion; experience working under pressure to meet competing deadlines and prioritize duties while managing multiple high-priority projects; experience taking initiative and being self-directed; experience working well both independently with minimal supervision as well as part of a team preferred.